Office Admin

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our college administration team. The Office Administrator will play a crucial role in ensuring the smooth and efficient operation of our college’s administrative functions. This individual will be responsible for managing a wide range of administrative tasks, maintaining records, and providing exceptional support to faculty, staff, and students.

Responsibilities

1. Provide administrative support to college faculty, staff, and students, including answering inquiries, managing calendars, scheduling appointments, and organizing meetings.
2. Manage and maintain accurate records, databases, and filing systems for various administrative processes, including student enrollment, attendance, and personnel records.
3. Coordinate and assist with various college events, including workshops, conferences, and orientations.
4. Monitor and order office supplies, ensuring inventory is well-stocked and equipment is properly maintained.
5. Assist in preparing and distributing college-wide communications, including memos, newsletters, and bulletins.
6. Collaborate with other departments to ensure efficient communication and coordination of administrative tasks.
7. Process and distribute incoming and outgoing mail and packages.
8. Assist in the preparation of reports, presentations, and documentation as required.
9. Support the admissions process by handling inquiries, scheduling tours, and assisting with application processing.
10. Perform general clerical duties, such as photocopying, scanning, and data entry.
11. Maintain confidentiality of sensitive information and handle it with utmost discretion.
12. Continuously seek opportunities to improve administrative processes and suggest innovative solutions.

Requirements

1. High school diploma or equivalent; associate’s or bachelor’s degree in a relevant field is preferred.
2. Proven experience as an office administrator, administrative assistant, or similar role.
3. Excellent organizational and time management skills with the ability to prioritize tasks effectively.
4. Proficiency in using office software and equipment, including MS Office (Word, Excel, PowerPoint) and email/calendar management systems.
5. Strong attention to detail and accuracy in data entry and record keeping.
6. Exceptional verbal and written communication skills.
7. Ability to handle multiple tasks and work under pressure in a fast-paced environment.
8. Strong interpersonal skills and the ability to work collaboratively with diverse individuals and groups.
9. Knowledge of administrative procedures and basic accounting principles is desirable.
10. Familiarity with college policies, regulations, and student support services is a plus.
11. Demonstrated professionalism and ethical conduct.

Application Instructions: To apply for the Office Administrator position, please submit your resume, cover letter, and any other relevant documents below. In your cover letter, please highlight your relevant experience and explain why you are interested in working at our college. Applications will be accepted until June 30th.

Note: Only shortlisted candidates will be contacted for an interview.